Privacy Policy & Legal Documentation
Last updated: 26/10/2025
Data Protection (GDPR Compliance)
Data Controller
Apex Vector AI acts as the data controller for personal data collected through our services. We are committed to protecting your privacy and ensuring compliance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
Data We Collect
- Contact information (name, email, phone number)
- Business information for consultation purposes
- Technical data from website usage (cookies, IP addresses)
- Communication records and consultation notes
Legal Basis for Processing
- Legitimate Interest: To provide AI automation services and business consultations
- Consent: For marketing communications and non-essential cookies
- Contract: To fulfill service agreements and deliver contracted solutions
Your Rights
- Right to access your personal data
- Right to rectification of inaccurate data
- Right to erasure ("right to be forgotten")
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent at any time
Anti-Money Laundering (AML) Compliance
Our Commitment
Apex Vector AI is committed to preventing money laundering and terrorist financing in accordance with the UK Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 and the Proceeds of Crime Act 2002.
Customer Due Diligence
- We conduct appropriate due diligence on all business clients
- Identity verification may be required for certain service levels
- We monitor transactions for suspicious activity
- Enhanced due diligence for high-risk clients or jurisdictions
Reporting Obligations
We maintain robust systems to detect and report suspicious activities to the National Crime Agency (NCA) and comply with all relevant reporting requirements under UK AML legislation.
Record Keeping
We maintain comprehensive records of client identification and transaction data for the periods required by law, typically 5 years from the end of the business relationship.
Information Security & Confidentiality
Security Measures
- End-to-end encryption for all data transmission
- Secure cloud infrastructure with regular security audits
- Multi-factor authentication for system access
- Regular security training for all staff members
- Incident response procedures and breach notification protocols
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or as required by law. Business records are typically retained for 7 years in accordance with UK tax and company law requirements.
Third-Party Processors
We work only with trusted third-party processors who provide appropriate safeguards and comply with data protection laws. All processors are bound by strict contractual obligations regarding data security and confidentiality.
Cookies & Website Analytics
Cookie Usage
Our website uses cookies to enhance user experience, analyze website performance, and provide personalized content. We comply with the UK Privacy and Electronic Communications Regulations (PECR).
Types of Cookies
- Essential Cookies: Required for website functionality
- Analytics Cookies: Help us understand website usage patterns
- Marketing Cookies: Used for targeted advertising (with consent)
- Preference Cookies: Remember your settings and preferences
Managing Cookies
You can control cookie settings through your browser preferences or our cookie consent banner. Disabling certain cookies may affect website functionality.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Data Protection Officer: privacy@apexvectorai.com
General Inquiries: hello@apexvectorai.com
Registered Office: United Kingdom
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been breached.